As technology becomes more intertwined with business operations, business owners are left looking for ways to cut back on IT costs. While individual companies will differ in terms of what changes are practical, there are several options that should work across the board. Here are four tips for reducing your costs without sacrificing efficiency.
1. Determine what you truly need.
It’s common for businesses to buy the latest and greatest technology without putting it all to use. Perform an audit of computers, hardware, software, and anything else contributing to your technology expenses to give you a good idea of what’s really necessary. While upgrades are important, it’s often possible to get by without being fully up-to-date on everything. When doing an audit, list what’s necessary, what’s optional, and what you can eliminate.
2. Get a managed IT department.
Leaving the technological aspects of your business in the hands of professional not only saves money but can streamline daily operations. EarthLink is a great company that offers a variety of services such as colocation, dedicated servers, and secure remote access, to keep businesses functioning at a high level. In terms of data storage, savvisdirect can offer cloud servers or a private cloud to meet the needs of most businesses. By offering the scalability that growing businesses need, and preventing threats from infiltrating a network, this can be a money saver in the long run.
3. Condense and consolidate.
If you have several contracts with numerous vendors, your cost can rise considerably. Bundle packages with the fewest number of vendors possible to minimize tech costs and simplify operations. Companies often offer special bundle deals so multiple aspects of operations can be covered without spending a fortune.
4. Negotiate existing contracts.
Because IT vendors naturally want to keep their clients on board for as long as possible, many are willing to work with you to come up with an agreeable payment plan for both parties. This is especially true in an economy that’s still somewhat down. Tight competition among rival vendors can also work to your advantage, and special deals can be made. Whether it involves an overall cost reduction, discounts on certain services, or a freebie, negotiating can yield some serious benefits. After all, you won’t know what your options are unless you ask.
With all the options available, it’s possible to find a customized plan that keeps your business running smoothly while ensuring data security. The money you save can then be funneled into other areas, and you should experience an increase in profit margins.